How to avoid the most-frequent mistakes made by QuickBooks users:
Sometimes QuickBooks can be more complex than they seem. Here are a few common mistakes to avoid when using QuickBooks in your office. And remember, if you have any trouble, or you’ve made a mistake and need assistance, give us a call, and we’d be happy to help you!
1. Don’t use the sample files as your company file. The sample files that QuickBooks includes to help you set up your own data files are EXAMPLES not templates. You can study them to learn how you might set up your files, but don’t use them for your information. They only contain a limited set of items and won’t work for your business. Instead make sure you create your own company file.
2. Don’t enter invoices and then make a deposit without going through the Receive Payments step. If you are recording your sales in QuickBooks, make sure to use the Receive Payments screen to apply the payment against the invoice. Otherwise, if you go right to the Make Deposits screen, the invoice won’t show as paid.
3. Don’t choose your bank account in the Expense Account field when writing a check. By choosing your bank account it causes the money to go out and immediately back into your checking account instead of reducing the checking balance. Instead, specify one of the expense accounts you’ve set up.
4. Don’t rename, move, or delete the critical accounts that QuickBooks automatically creates. By changing the names of the accounts automatically made by QuickBooks, you can impair QuickBooks’ ability to work for you.