Do You Want To Become A Better Proofreader?

By Frank Coutinho | Aug 19, 2018
Photo by: Pexels

It doesn't matter whether you are writing a message in an email, or in an important letter to your staff, producing a message that is free from grammatical and spelling errors is absolutely critical if you want to come off as credible. Proofreading, however, is a time-consuming task and this is why many people opt to use automated spell checkers instead. However, many of these software programs have flaws and can easily miss very obvious mistakes. There really is no substitute for thorough proofreading, and you should never treat this part of the writing process lightly. Since there are many people who believe that they do not know how to proofread accurately we will discuss a few tips that will help you check your own work for spelling and grammatical errors.


Make a physical copy of the document you're proofreading

Professional proofreaders will always try to create a physical document for proofreading purposes. This is very useful for making notes on this document itself. If you are going to proofread a piece of text yourself you should not try and do it from a computer screen because it is less effective. Text appears differently on screen and this will affect how your eyes are reading something.


Read the document aloud

Many top proofreaders will read the document aloud to themselves when they are trying to identify potential grammatical errors. When reading something aloud you are using two different senses; your sight and your hearing. This, therefore, increases your chances of identifying something in the written document that is not grammatically correct.


Hire a professional

Even when you have already proofread a document yourself you should always look for a second set of experienced eyes to double check your work. They will be able to read your document without any bias because they will not be closely engaged with it as you are and they will be more than likely to be able to identify any errors. If you are not confident in your own ability to write accurately and correctly, then hiring a professional paper editing service may be best for you. It may cost you a bit of money, but there are no substitutes for English experts who are seasoned in spotting grammatical problems and errors. Many online providers offer 100% confidentiality by following guidelines and principles of the Digital Millennium Copyright Act (DMCA) and General Data Protection Regulation (GDPR). They also constantly monitor pricing trends to try and keep their pricing competitive with the market.


Look for contractions and apostrophes

Another common area that many people overlook in proofreading is identifying mistakes in the correct usage of apostrophes and contractions. Many times, errors are made with words like you're and your, their and there and it's and its. These types of errors are very common and are often caused by a lack of grammatical knowledge and understanding. If you are unsure of the grammatical rules underpinning the use of apostrophes and contractions then you really should spend some time to better understand these grammatical rules.

Make the text larger

Another simple trick that many proofreaders use that many people may not have heard of is to enlarge the font of the text they are proofreading. This will make it much easier for the proofreader to spot any mistakes in the document.

In conclusion, improving your grammar and punctuation is not as difficult as it may appear. In fact, there are numerous strategies you can follow such as using a physical copy of the document, reading the document aloud, hiring a professional, making the text larger, and looking for contractions and apostrophes. Yes, using accurate grammar and punctuation may be a time-consuming task, but it is definitely worth the effort.

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Comments (1)
Posted by: Judith Inman | Aug 20, 2018 09:37

This author needs to check his own work!  The title says "Do You What To Become A Better Proofreader."  Should be, Do You Want . . ."

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